Administrative Coordinator – BOF Catalyst Project

About The Job : 

Position Title: Administrative Coordinator – BOF Catalyst Project 

Position Type: 6-month Contract 

Location: Toronto, Hybrid 

Pay Range: $28 – $30 per hour 

Hours of work: Approximately 37.5 hrs per week: Monday- Friday  

Reporting to: Manager: Programs Manager 

Job Summary : 

The Administrative Coordinator will support the Catalyst Project at the Black Opportunity Fund (BOF) by providing comprehensive administrative and project coordination assistance. Reporting to the Project Manager, this role will primarily work closely with project partners, the Communications and Public Relations Lead, and an external brand and communications agency to ensure effective coordination, documentation, and communication across all project activities.   

The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities in a dynamic, collaborative environment.

Key Duties and Responsibilities: 

  • Provide day-to-day administrative support to the Project Manager under the supervision of the Programs Manager and project team to ensure smooth coordination of activities and timely completion of deliverables. 
  • Collect, organize, and maintain project data, documents, records, and partner information to support effective workflow and reporting. 
  • Schedule and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items. 
  • Support communication flow between BOF team members and project partners, to ensure clarity and consistency of information. 
  • Track project milestones, deliverables, and deadlines to assist with progress monitoring and reporting. 
  • Assist in preparing project documentation and reports, presentations, and reports for internal and external stakeholders. 
  • Coordinate logistics for events, workshops, and meetings related to the Project. 
  • Liaise with the Communications & PR Lead and external brand agency to support administrative needs related to project communications and outreach (no content creation required). 
  • Handle general administrative duties and ad hoc tasks as assigned to support the efficient functioning of the project. 

Qualifications and Requirements : 

  • Minimum 3 years of administrative or project coordination experience, ideally in a nonprofit or community-based setting. 
  • Strong organizational and time-management skills, with the ability to manage multiple priorities effectively. 
  • Excellent written and verbal communication skills. 
  • Strong interpersonal skills and ability to collaborate with diverse stakeholders. 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort working with digital collaboration tools (e.g., Teams, SharePoint, or Google Workspace). 
  • Familiarity with project management tools (Monday, Asana, Trello etc.) 
  • High attention to detail and a proactive, problem-solving approach. 
  • Ability to work both independently and collaboratively in a fast-paced environment. 

Compensation : 

The target hiring range for this position is $28 – $30 per hour, commensurate to experience. Placement in the pay range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.  

To Apply : 

Black Opportunity Fund is committed to fostering a collegial work culture grounded in diversity and inclusiveness. We strive to build a team that reflects the diversity of the community we work in and serve, so we encourage applications from traditionally marginalized groups such as Black, Indigenous, and racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.    

BOF welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. 

Please submit your resume and cover letter as one PDF file to  BOF_HR@blackopportunityfund.org; using the following email subject line:  

“REQ-2026-012 – Administrative Coordinator” 

 

Posted Date: September 23rd, 2025 

Closing Date: October 7th, 2025 

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department.

Application Deadline: October 7, 2026 @ 8:59 am EST

: 

Please submit your resume and cover letter as one PDF file, using the following email subject line: “REQ-2026-012 - Administrative Coordinator” to :  Email:

Please include in the subject line: RE: Current Career Opportunities–Administrative Coordinator – BOF Catalyst Project

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department.

Black Opportunity Fund is committed to fostering a collegial work culture grounded in diversity and inclusiveness. We strive to build a team that reflects the diversity of the community we work in and serve, so we encourage applications from traditionally marginalized groups such as Black, Indigenous, and racially visible persons, persons with a disability, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.